11+ Authorized Signatory Letter Format – Templates, Writing Tips

Authorized Signatory Letter Format: An authorized signatory letter format is a document that provides authorization to a designated individual or entity to act on behalf of another person or entity in official matters. This Authorized Signatory Letter Format is commonly used in business and legal transactions where the authorized signatory is required to sign documents, contracts, or agreements on behalf of the company or organization .

Authorized Signatory Letter Format Tips

Content in this article

The authorized signatory letter format typically includes the following details:

• Name and Address: The authorization letter starts with the name and address of the company or organization that is granting the authorization.
• Designation: The letter should clearly state the designation of the authorized signatory, i.e., the position he or she holds within the organization.
• Name of the Authorized Signatory: The Authorized Signatory Letter Format should include the name of the person who has been authorized to sign on behalf of the company or organization.
• Duration: The letter should state the duration of the authorization, i.e., how long the authorized signatory is authorized to act on behalf of the company or organization.
• Powers and Responsibilities: The Authorized Signatory Letter Format should specify the powers and responsibilities of the authorized signatory, i.e., the activities that he or she is authorized to perform on behalf of the company or organization.
• Signatures: The authorized signatory letter should be signed by the authorized signatory as well as the authorized person within the company or organization who is granting the authorization.

Authorized Signatory Letter Format – Sample Format

Here’s a sample format for an Authorized Signatory Letter format:

[Your Company Name]

[City, State, Zip Code]

[City, State, Zip Code]

Subject: Authorized Signatory Letter

Dear [Recipient’s Name],

I, [Your Name], [Your Position/Title] at [Your Company Name], hereby authorize [Authorized Signatory’s Name] to act as an authorized signatory on behalf of [Your Company Name].

This authorization includes, but is not limited to, the following responsibilities:

1. Signing official documents, contracts, agreements, and legal instruments.
2. Representing [Your Company Name] in financial transactions, including banking, investments, and payments.
3. Approving and authorizing purchases, sales, and other business transactions.
4. Engaging in correspondence and communication with third parties on behalf of [Your Company Name].

I confirm that [Authorized Signatory’s Name] is duly appointed and authorized to act on behalf of [Your Company Name], and that their actions within the scope of this authorization are binding on [Your Company Name].

This authorization is effective from [Effective Date] until further notice or until revoked in writing by [Your Company Name].

Please do not hesitate to contact me should you require any further information or clarification regarding this matter.

Thank you for your attention to this request.

[Your Company Name]

Feel free to customize this letter according to your specific situation and requirements. Ensure to replace the placeholders (e.g., [Your Company Name], [Recipient’s Name], [Authorized Signatory’s Name]) with the actual information.

Authorized Signatory Letter Format – Sample Format

Email Format about Authorized Signatory Letter format

Here’s an Email Format of Authorized Signatory Letter Format:

Subject: Authorized Signatory Letter

Dear [Recipient’s Name],

I am writing to inform you that [Name of Authorized Signatory] has been authorized to act on behalf of [Name of Company or Organization] as an authorized signatory. [Name of Authorized Signatory] holds the position of [Designation] in the organization.

This authorization is valid from [Start Date] to [End Date]. During this period, [Name of Authorized Signatory] is authorized to sign documents, contracts, and agreements on behalf of the company or organization. The authorized signatory has the power to take decisions on behalf of the company or organization within his or her powers and responsibilities.

Please find attached the signature specimen of [Name of Authorized Signatory] for your records. It is requested that all future correspondence, agreements, and documents signed by [Name of Authorized Signatory] during the period of authorization be considered binding on the company or organization.

If you have any questions or concerns regarding this authorization, please feel free to contact me.

Thank you for your attention to this matter.

[Authorized Person’s Name and Signature]

[Name of Company or Organization]

Email Format about Authorized Signatory Letter Format